Data Protection & Privacy Policy

About us

This website is operated by Inspiring Girls Switzerland (we, us, our). We are a non-profit association under Swiss Law and have our headquarters in Geneva, as established in our statutes. Inspiring Girls International and Inspiring Girls Switzerland are the joint data controllers of personal data collected from you by this website and by related means.

Inspiring Girls Switzerland is a local association, operating specifically in Switzerland, rooted in Inspiring Girls, an international Campaign to expose girls to female role models, encouraging girls to choose whatever they want to do in life free from gender stereotypes. It involves face-to-face sessions between female role models and girls in schools (secondary/high school) by women (from all walks of life, all ages and all backgrounds) registering as role models.

This Data Protection and Privacy Policy is governed by Swiss data protection laws, including the Federal Act on Data Protection (FADP) and, where applicable, the General Data Protection Regulation (GDPR). It sets out how we comply with Data Privacy Laws, including detailing the basis on which we may process your personal data and information in connection with our Programmes.

Information you provide to us

We may process information, including personal data, about you that you provide to us (including via websites at: www.inspiring-girls-switzerland.com, and through correspondence by phone, email or otherwise).

This data may include information provided by you:

  • at the time of registering to sign up or when updating any of the information provided at the time of registering;

  • if you complete any surveys or feedback that we may invite you to participate in; and

  • in connection with your other communications with us.

The information you give us may include your name, age (within a range), canton of residence/work, email address, phone number, gender, employer, affiliated organisations (e.g. professional body), job details, personal description, information relating to your participation in the Campaign and feedback on the Campaign. If you do not provide this information, you may not be able to participate in the Campaign.

As part of the registration process, you will be asked to provide your specific consent for us to process your personal data, including sensitive personal data.

How we use information about you

We may use personal data that we hold about you in the following ways:

  • to administer and facilitate the Campaign;

  • to contact you in relation to the Campaign (including by email, SMS, post or telephone);

  • if you register with us, to provide you with information relating to similar activities or projects that we may offer from time to time, provided that you do not “opt-out” of this use on registration or subsequently;

  • if you provide feedback about the website through a contact form or email address, to develop and improve the site;

  • if you sign up to receive email updates about the issues discussed on our sites, only to provide the service(s) you have requested;

  • to monitor the way in which our sites are used, and to ensure that content from our sites is presented in the most effective manner for you and your internet browser;

  • in connection with any agreements or other arrangements between you and us;

  • to notify you about changes to our organisation or services; and

  • to personalise your experience on our sites.

If you inform us that you no longer wish to receive email or other communications from us, we will stop sending you unsolicited communications, however we may retain your details on a ‘do not contact’ list.

We will process your personal data on the basis of your consent and/or our legitimate interests (which include (i) matching role models with schools to ensure the success of our Campaign; (ii) enabling relevant stakeholders to engage with, evaluate, promote and help grow the Campaign; (iii) the administration, improvement and promotion of our Campaign and our website; (iv) management of relationships with role models, schools, donors and other supporters or members of our association; and (v) for compliance with applicable laws, rules and regulations).

Where your processing is based on your consent, and not any other legal basis, you have the right to withdraw your consent at any time. This withdrawal will not affect the lawfulness of processing prior to the withdrawal.

We will store your personal data for the duration of your involvement with us and for a reasonable period afterwards.

Disclosure of information about you

Though we do not share any personal data with third parties (e.g. marketing companies) for commercial, marketing or unsolicited communication purposes, we do need to share certain data (outlined below) in order to maximise the Campaign’s benefits of providing inspiration and knowledge to girls in the aim that their careers and futures are the best they can be. Data will be shared purely to match role models with appropriate speaking, governance or similar opportunities and to enable relevant stakeholders to engage with, evaluate, promote and help grow the Campaign, its volunteer/school numbers, participation, delivery and impact.

Information about role models

You register with us as a role model for our Campaign, we may share your personal information with third parties who are also registered with us in connection with the Campaign (i.e. schools and related organisations) in order to match you with appropriate speaking or other similar opportunities.

We may provide data relating to your participation in the Campaign (Participation Data) to national and global partners of the Campaign and other selected parties who carry out work within the education sector and have an active interest in the Campaign, solely so that they can monitor participation in and the success of the Campaign.

The Participation Data may include your country, canton and/or city of residence, the job details that you provided us with, the languages you speak, numbers of messages, number and details of events that you have participated in through the Campaign and any feedback that you may have provided on the Campaign. You will not be identified by name in the Participation Data however it may be possible for a third party to identify you as a result of the information that is disclosed (for example, job title and employer details).

Except as outlined above or as otherwise required or permitted by law, we do not disclose information about identifiable individuals to third parties without the relevant individual’s consent. However, we may provide third parties with anonymised aggregate information about our users for monitoring participation in and the success of the Campaign, or for research with the purpose of improving our Campaign or our hub for role models and schools or similar institutions who wish to participate in the Campaign.

Information about schools and other education providers

If you register with us as a teacher, principal or governor on behalf of a school or other education provider for our Campaign, we may share some of your personal information (i.e. your name and the name and location of your school) with third parties who are also registered with us in connection with the Campaign in order to introduce you to potential speakers, i.e. role models, or other members of our association. We will not share your personal contact details, as all contact will be initiated through our database.

We may provide employers and professional bodies involved in the Campaign with the name and location of the school, college or similar institution registered for the Campaign, so that they can identify potential partnerships under the Campaign. We may also provide them with other data relating to the institution’s participation in the Programme (the Institution Participation Data) for the same purpose.

The Institution Participation Data may include your institution’s name, address, numbers of messages, numbers and details of any events that the institution has participated in through the Programme, the number of hours that have been requested/used and any feedback that the institution/teacher has provided on the Campaign. The Institution Participation Data will not include any personal contact information relating to the individual teacher, principal or governor that has registered for the Campaign on behalf of the school or similar institution.

We may also provide the Institution Participation Data to funders of the Campaign and other selected parties who carry out work within the education sector and have an active interest in the Campaign, solely so that they can monitor participation in and the success of the Campaign.

We may provide a participating school or similar institution with the Institution Participation Data and the names of any of their staff who have registered for the Campaign.

Other disclosures

Except as outlined above or as otherwise required or permitted by law, we do not disclose information about identifiable individuals to third parties without the relevant individual’s consent. However, we may provide third parties with anonymised, aggregate information about our members and beneficiaries for monitoring participation in and the success of the Campaign, or for research with the purpose of improving our Campaign or our hub for role models, employers, schools or similar institutions who wish to participate in our Campaign.

All information you provide to us is stored on secure cloud-based servers provided by a third party vendor, which may result in your personal data being hosted outside Switzerland. Our third party vendor is contractually obliged to put in place protection before exporting or processing any of your personal data. Although we will do our best to protect your personal data, we cannot guarantee the security of the information transmitted to our sites. Any transmission will be at your own risk. Once we have received your information, we will use appropriate security features and procedures to try to prevent unauthorised access.

Your rights

You have the right to:

  • request access to personal data held about you by us and be provided information in relation to that data (including the purposes for which the data is processed, the recipients to whom that personal data have been or will be disclosed, how long it will be stored for);

  • have inaccurate personal data amended or erased, and to have incomplete personal data completed;

  • request the erasure of your personal data (the so-called ‘right to be forgotten’);

  • object to or restrict the processing of your personal data (including where your personal data is processed for direct marketing purposes or on the basis of legitimate interests);

  • request that your personal data be transferred to another data controller or provided in a format that will permit this transfer (the so-called ‘right to portability’);

  • object to any decision that affects you being taken solely by a computer or other automated process (including profiling); and

  • withdraw any consent you have granted to us in connection with the programmes at any time by updating your preferences by writing to switzerland@inspiring-girls.com.

Appointing data

Retention of your personal information

Your personal data will be destroyed or erased from our systems when it is no longer required for the relevant specified purpose that it was collected for, provided that we may retain personal data in order to comply with applicable laws, regulations and rules.

Changes to our data protection and privacy policy

Any changes we may make to our data protection and privacy policy in the future will be posted on this webpage and, where appropriate, notified to you. Please check this webpage frequently to see any updates or changes to our Data Protection and Privacy Policy.